Your employees are most likely able to print any document they find on your IT system or generate themselves. Constraining printing is often impractical and will damage productivity. Instead, educate your employees which types of data constitutes a risk, how it should be stored and when it should be destroyed.
Our awareness posters prompt thought and educate your workforce as to which type of documents should be destroyed while they wait for their printing. Alternatively, they can be shared with staff as part of an educational program or be used to inform your own training programme with examples of different data types which pose a risk.
To maximise employee compliance make sure your policy doesn’t disrupt existing workflows. Make shredding as easy as pressing play. Position shredders in convenient locations and ensure there are sufficient bins and run time to cope with demand without impacting productivity. Next to printers and photocopiers or in personal offices are perfect locations to place a paper shredder. HR, Legal and Finance departments may require dedicated higher security machines too.
Ensure that lever arch files and ring binders are available for staff to create archives or access printed document regularly.
Post-its, desk pads and to-do notes can often contain sensitive or confidential data and in some cases passwords. Encouraging a clear desk policy or the use of personal memo boards, in place of traditional post-it notes and/or desk pads can significantly reduce the risk of paper notes not being destroyed appropriately.
If shredding is not yet part of your organisation’s paper management culture, encouraging staff to shred personal documents at work is a great way to embed a positive behavioural change.
Stolen and lost laptops are regularly reported but consider how many potentially dangerous documents are carried in laptop bags across your workforce. Encourage staff to manage the contents of their workbags on a regular basis. All good salesman will already keep a tidy bag for customer interactions but is this true for your whole workforce?